Aster Group: Moving from paper-based performance reviews to continuous check-ins
Rachel Arts, former Director of Learning & Development at the Aster Group and now heading up consultancy Talentstorm tells us about her experience of implementing Appraisd at Aster Group.
<h2 class="hide">Building the link between 1-2-1 and annual appraisals</h2>
Aster could no longer cope with paper-based performance management processes.
With no link between monthly one-to-ones and the employee annual appraisals, time would be wasted copying and pasting information from their monthly forms onto their appraisal forms.
Teams were unable to collate the necessary training needs, it was impossible to centralise employee requirements and the whole process was ineffective and inefficient.
[fs-toc-omit]What they wanted to achieve
The Learning & Development (L&D) team, who are part of the HR function, realised the organisation needed to implement a clear and robust performance management process to support Aster’s organisational culture.
Overall, they had three key goals:
- To produce reports easily when appraisals were completed
- To know the training needs of their employees
- To enable managers to track individual performance and requirements.
It was widely appreciated across the business that the process was not fit for purpose and there was a very real risk that different parts of the business would begin implementing their solutions.
Building on company culture
The company-wide principle of ‘One Aster’ which emphasised the importance of universal systems and processes had just been launched.
Getting buy-in and support from across the business, and delivering a one-organisation approach that added value, was a key requirement for L&D to garnering support for their plan to re-engineer the performance management process.
A major challenge was the increasingly dispersed workforce. Growing numbers of employees now worked away from the office and/or had their meetings remotely. They needed a platform that was suited to this way of working as 1-2-1 often happened virtually and a regular and constant feedback loop had proven successful for those in this situation.
Implementing the system
Effective communication was at the heart of this stage. Preparation started pre-launch and involved intensive consultation via focus groups. They were introduced to the new platform and how it would work. Annual reviews were widely recognised not to be effective in the organisation, so there was enthusiasm to replace them with a simple, fluid and ongoing one-to-one process and the change was welcomed and embraced.
“It was crucial that senior decision-makers were given time to get on board with the process and become engaged.”<div class="author">Rachel Broome, Former Director of Learning and Development, Aster Group</div>
As changes and tweaks to the system were so easy to implement, these leaders became Appraisd ambassadors within the business and advocated its user-friendly nature to their peers and teams. This was borne out by the fact that the only onboarding and training required was Appraisd’s onboarding video. The whole thing was swift and seamless, both saving time and highlighting the benefits of the platform.
<h2 class="hide">Visibility around employee adoption and business performance</h2>
From the beginning, feedback was very positive, especially from the line managers. They can track their 1-2-1s, which is a huge benefit to them and their staff.
By the end of Aster’s first quarter of using Appraisd, managers could see how high the uptake was, as well as how many objectives and personal development plan actions had been set. This instantly demonstrated that employees had embraced the change and new way of working.
One year after implementing Appraisd
The L&D team were are most excited about the reporting that is now possible. They can now view the training needs of the whole organisation. They have never had this data before and it gives them exactly what they need to formulate future training plans There are other features they will be using going forward, and as the system is so flexible they'll be able to add functions as and when they are needed.